Last month Pittington Village Hall Association agreed to a timetable for Asset Transfer with Durham County Council. The first stage was to commit to the process through a letter of intent which was also completed last month.
The next stage is to submit a five year business plan to show the Council that we can make the Village Hall an independent, sustainable organisation for the foreseeable future. The business plan needs to be completed by 17th January. Also by this date we need to have identified sources of funding for any necessary capital works, for example repairing the roof!
By the end of January we should have an agreement in principal to the asset transfer from DCC. The final stage is then to agree and sign the new lease which should be done in May 2013.
One of the requirements of the asset transfer process is that we as an organisation become an incorporated body, which means that we need to set up a new company to take control of the Village Hall. This will be a company limited by guarantee meaning that is both a limited company and a charity. We are hoping to have the new company set up before the end of this year.
The formal switch from the existing Village Hall Association to the new company needs agreement from our members. We aim to allow all members the chance to vote on the dissolution of the current charity and the transfer of it’s current assets to the new company at our Annual General Meeting during January 2013. We will be fixing the date of this meeting shortly, keep an eye on the website for date and time.
What we need now is to find out what you want from your village hall in the future. It is important that we can show the County Council that our plans represent what the whole community wants. In order to do so we need as much input from you as possible. If there is something you would like to see at the Village Hall that we don’t currently offer then please let us know, this could be additional activities by people using the hall or completely new services.
You can get in touch with us in a number of ways – use the comment facility on this page; send an email from the contact us page; write to us at the village hall or come along to one of our committee meetings.